Event Details

October 10, 2018

Use the Details tab to define the event.

event details

Top Buttons

  • Save: Saves the changes made to this tab
  • Activate: makes the event active if the event is currently in-active. Active means that people will be able to volunteer for this event provided the current date also falls within Scheduling Start and Scheduling End dates.
  • Deactivate: Makes the event inactive if it is currently active. Inactive means that people will not be able to volunteer for this event. If volunteers are already signed up for this event, they will no longer see it as one of their commitments on their participant pages.
  • Reload: Reloads the event. If you have unsaved changes, you will be warned that you will lose the changes by reloading and asked to confirm.
  • Re-Use: Creates a new copy of the event.
  • Administrators: Allows you to see which administrators are currently assigned to the event. Using this button, you can remove administrators for this event or assign new ones.

Details Section

  • Show on Organization Home Page or Hide: Use this option to choose which Organization Home Page you would like the event to show up on. You can also choose to Hide the event, which will make the event accessible only but the Event URL.
  • Event Url: A click-able link to the web address for this event.
  • Event Name: The name of the event.
  • Unique ID: Identifies this event. The Unique ID is also used as part of the event URL.
  • Security Mode: Options include:
    • Public: Anyone who can find the link on the Internet will be able to access this event.
      Note: For security we do NOT allow search engines to index signup sheets. However, if you post a link to this event on a public website, others will be able to find it. If you are concerned about random people volunteering for your event, consider using a password.
    • Password: Only users that provide a matching password defined in the Password field will be allowed access to the signup sheet.
    • Security Mode Password: Required when Security Mode selected is “Password”.
  • Kiosk Option: when checked, the signup sheet will have an extra link (upper right hand corner) that will allow the kiosk mode to be turned on. When Start Kiosk is clicked, the coordinator must enter the kiosk password. To learn more about Kiosk Mode, go to the section about Kiosk Mode in the
  • Kiosk Option Password: The password required to enter kiosk mode.
  • Short Description: Short description of the event.
  • Website: A link on you organization’s website with more information about this event.
  • QR Code: the funny pixelated square graphic on the right-hand side of the Details section. You’re seeing them everywhere, on your ketchup bottles, while riding public transportation, at sporting events. What are they? What do they do? The QR code is a machine-readable code consisting of an array of black and white squares, typically used for storing URLs or other information for reading by the camera on a smartphone. We generate a unique QR code for every event created using ivolunteer.com. You can click on it to make it bigger, print it out, post it around your school, workplace, town, city, etc. to let smartphone users read it and be sent instantly to your event.

Dates Section

  • Event Start Date: The date this event starts.
    Note: When you change the start date of an event, the system will prompt you to change all other dates in system relative to the start date change.
  • Event End Date: The date this event ends (the end date is inclusive).
  • Signup Start: The date that volunteers can start signing up for slots.
  • Signup End: The inclusive date after which volunteers can no longer signup up for slots.
  • Self Cancellation Ends: Allows you to choose from a variety of options on when you would like to allow your volunteers to cancel their slots from their Participant page. This also includes the option to turn self cancellation off so your volunteers are unable to cancel their slot without contacting the event contact or administrator first.

Contact Section

  • Contact Name: The full name of the contact for this event. This information defaults to the administrator creating the event.
  • Contact Email: The email address of the contact for this event. You can specify two email addresses if they are separated by a comma.
  • Phone: The phone number for the contact for this event.

Location Section

  • Street Address: street address of where this event is taking place. If applicable.
  • City: The city where this event is taking place.
  • State: The state where this event is taking place.
  • Postal Code: The postal code where this event is taking place.

Organization Administrator Login

(The YourID part of YourID.ivolunteer.com)