How often do you need to communicate with your volunteers to manage signups and keep events running smoothly? We’ve got tools for that!
Volunteer management is an umbrella for many interrelated tasks. We know one of the key challenges as a volunteer manager is to stay connected with your current, past, and prospective volunteers.
ivolunteer.com offers several ways to stay in touch and ensure that your volunteers know the what, where, and when of the tasks they sign up for.
Remind and Thank Your Volunteers
Every ivolunteer.com plan, including the free version, includes reminder and thank-you emails for your signup events. You can schedule these emails under Event Details & Actions > Send Email.
Options to communicate with your volunteers include:
- scheduling your reminder or thank-you email relative to the volunteer’s participation date or the event date
- customize the subject line
- customize the default template to add your own content and insert dynamic ivolunteer.com variables such as slot and task details and contact information
- send yourself a test email
- save your changes to a template for future use
Invite Your Volunteers to New Opportunities
Sometimes you need to communicate with volunteers before they sign up. Or you may need to contact them right away with an important update to an event.
With a Premium account, you can email all your participants or just email specific groups on demand. The most common use of email on demand in ivolunteer is to invite volunteers to a new signup event. Invitation emails are available at both the database and the event level. For example, you may want to invite everyone in your database to update their information and preferences in a registration event.
On the other hand, you may need to send a quick update to people who signed up for a specific event, such as a change of time or venue. The “Send Now” option in custom emails lets you reach your volunteers quickly.
Have recurring needs to communicate with your volunteers? Save as many custom templates as you want so that you can re-use them later.