Skip to content
My Commitments | Administrator Login
ivolunteer.com
  • Benefits and Features
  • Plans
  • Examples
  • Testimonials
  • SupportExpand
    • Support Overview
    • Frequently Asked Questions
    • Training Videos
    • Tips & Tricks
    • Administration Help
    • Volunteer Help
    • Consultation
  • Blog
  • About
  • Contact
My Commitments | Administrator Login
ivolunteer.com

Connect and Communicate with Your Volunteers

How often do you need to communicate with your volunteers to manage signups and keep events running smoothly? We’ve got tools for that!

Volunteer management is an umbrella for many interrelated tasks. We know one of the key challenges as a volunteer manager is to stay connected with your current, past, and prospective volunteers.

woman typing on laptop at desk

ivolunteer.com offers several ways to stay in touch and ensure that your volunteers know the what, where, and when of the tasks they sign up for.

Remind and Thank Your Volunteers

Every ivolunteer.com plan, including the free version, includes reminder and thank-you emails for your signup events. You can schedule these emails under Event Details & Actions > Send Email.

screenshot of settings for ivolunteer.com reminder email to remind volunteers of their slot details

Options to communicate with your volunteers include:

  • scheduling your reminder or thank-you email relative to the volunteer’s participation date or the event date
  • customize the subject line
  • customize the default template to add your own content and insert dynamic ivolunteer.com variables such as slot and task details and contact information
  • send yourself a test email
  • save your changes to a template for future use

Invite Your Volunteers to New Opportunities

Sometimes you need to communicate with volunteers before they sign up. Or you may need to contact them right away with an important update to an event.

With a Premium account, you can email all your participants or just email specific groups on demand. The most common use of email on demand in ivolunteer is to invite volunteers to a new signup event. Invitation emails are available at both the database and the event level. For example, you may want to invite everyone in your database to update their information and preferences in a registration event.

On the other hand, you may need to send a quick update to people who signed up for a specific event, such as a change of time or venue. The “Send Now” option in custom emails lets you reach your volunteers quickly.

Have recurring needs to communicate with your volunteers? Save as many custom templates as you want so that you can re-use them later.

template for email to invite volunteers to sign up

Click here to learn more about ivolunteer.com’s plans and features. Or dive right into our Administrative Help Guide and other support materials. If you have any questions, feel free to contact us.

Post Tags: #communicate with volunteers#ivolunteer.com#online volunteer sign up#volunteer management#volunteer managers#volunteer sign up#volunteer software#volunteers

Tips and Tricks

  • Tools for Schools: Sign Up, Volunteer Management, and Reporting
  • Connect and Communicate with Your Volunteers
  • How to Sign Up Volunteers for Restricted Tasks
  • Fine-Tune Your Volunteer Sign Ups
  • How to Track Volunteer Hours with Flexible Self-Reporting
  • Benefits and Features
  • Plans
  • Examples
  • Testimonials
  • Support
  • Blog
  • About
  • Contact

© 2023 ivolunteer.com. All Rights Reserved.

  • Benefits and Features
  • Plans
  • Examples
  • Testimonials
  • Support
    • Support Overview
    • Frequently Asked Questions
    • Training Videos
    • Tips & Tricks
    • Administration Help
    • Volunteer Help
    • Consultation
  • Blog
  • About
  • Contact