Online sign up is probably a key feature you are looking for in a volunteer management tool like ivolunteer.com. Online scheduling is, in fact, the main way that volunteer managers and other coordinators use our service. However, many organizations also want an easy way to sign up participants on location and then sign them in when they arrive to work.
Easy On-Site Sign Up with Kiosk Mode
Normally, you will want to enable email verification to protect the security of your online sign ups. This option is enabled by default in your ivolunteer Event Settings. It requires that a first-time volunteer or participant verify their email address by clicking a link in an email sent by our system.
However, if you are signing up participants on site instead of online, then you can skip the verification step by enabling Kiosk Mode.
Kiosk Mode is a special mode for the signup sheet which allows participants to sign up without having to confirm by email. It is intended as a way to easily sign up volunteers at a meeting or some other gathering. You can enable kiosk mode via checkbox on the Info tab of your Event under Event Details & Actions.
When you check that you want the Kiosk Option and provide the kiosk password, this will add an extra link in the upper right corner of the Volunteer Signup Sheet titled Start Kiosk. When someone you have designated clicks on this link, they are prompted for the password you created. Successfully entering this password will put the Volunteer Signup Sheet into Kiosk Mode. In Kiosk mode when a volunteer signs up, they are immediately confirmed in the slot.
Easy On-Site Sign In on a Tablet Computer
Sign up was a breeze. But how about signing in volunteers and other participants when they arrive to work? Unfortunately, all volunteer coordinators have seen cases where people sign up but do not show up. Signing in volunteers is important when you need to track attendance for reporting or the award of participation points.
To help with sign in, ivolunteer.com includes optional Attendance Tracking. When you check the Track Attendance box on your Event’s Sign-In tab, a list of all signed up participants will display for all slots closest to the current date. You can change the dates to any of the other dates in your Event by selecting a date from the Date dropdown list.
Access to the Sign-In tab used to require Event Manage administrative permissions. However, the recently added Event Sign-In administrative role allows on-site staff to sign in volunteers without having access to other administrative features. Schools in particular can benefit from this feature because it protects the privacy of student volunteers. A higher level administrator can even hide the student’s email address from view by unchecking the Email prompt in the sign in settings. Try it out!
