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My Commitments | Administrator Login
ivolunteer.com

Quick Start Guide

  • Administrator Login
  • Create A New Event / Signup Opportunity
  • Verify Your Time Zone
  • Manage Existing Signup Events
  • Add/Edit Signup Tasks (Classic Way)
  • Review Your Event Settings

ivolunteer.com Administration Guide

  • Purchasing a Subscription after the Free Trial
  • Administrator Login
  • The Admin Dashboard
  • Event Pre-Launch Checklist
  • Setting Up Your Organization and New Event Defaults
    • Organization Menu
    • Editing Your Organization Details
      • Organization Details
      • Subscription Tab
      • Administrators Tab
      • Home Pages Tab
      • Files Tab
      • New Event Defaults
      • Organization Default Settings vs. Event Settings
    • Adjusting Organization Settings and Defaults
      • Organization Settings
      • Administration Help Guide
  • Setting Up an Event with a Signup Sheet
    • Events Menu
    • Create A New Event / Signup Opportunity
    • Selecting an Event
    • Copying An Event
    • Removing An Event
    • Key Event Info and Functions
    • Editing Event Details
      • Event Details & Actions
      • Event Info Tab
      • Event Layout Tab
      • Event Prompts Tab
      • Signup Sheet Design Tab
      • Working with Tasks
      • Working with the Task Signup Sheet
      • Preview an Event
      • Send Email Reminders, Thank Yous, and Invitations
      • Manage and Add Participants
      • Set Up and Run Event Reports
      • Sign In to Track Attendance
    • Adjusting Event Settings
      • Event Display Tab
      • Event Dialog Messages
      • Event Email Templates
      • Event Date/Time
      • Event Logo
      • Event Payments
    • Viewing the Event Activity Log
      • Activity Log Tab
  • Working with Your Participant Database
    • Database Menu
    • Participants Tab
    • Groups Tab
    • Send Email Tab
  • Notes
    • Notes
    • About Variables
    • About the Rich Text Editor

Volunteer Help

  • How do I cancel a commitment / slot?
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  • How do I modify my information for a commitment?
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Event Pre-Launch Checklist

1 min read

Check Your Settings #

After you create your online signup Event, you can optionally fine-tune it using sub-tabs of Event Details & Actions and Event Settings. Here are some questions to consider.

Are all your dates and times correct? #

ivolunteer.com tracks and reports on signups through special date and time fields. Check all your dates on the Event Details & Actions > Info tab before you activate your Event:

  • Event Start and End Dates: Make sure your start and end dates are broad enough to include all your Tasks.
  • Signup Start and End Dates: Make sure you’ve allowed enough time for your participants to sign up.
  • Task and Slot Dates: If your Tasks and Slots are date-and-time specific, make sure that the dates and times are in the provided date and time fields instead of in text fields. By using the available fields, you allow ivolunteer to report accurately on signups.

Click here to watch a video about dates and times in ivolunteer.com.

Have you checked your display options? #

Under Event Settings > Display, check the box to optimize your signup sheet on mobile devices. This box is checked by default, but if you have copied an old Event, it may be unchecked.

Also review this tab to check if or how you display a participant’s name to the public.

Click here to learn more about Event settings.

Have you checked your layout? #

Under Event Details & Actions > Layout, check Hide Past Tasks to ensure that your past Tasks don’t clutter up your signup sheet. Note that signups are hidden on the Task level rather than Slot level.

Do you need to collect more information from your volunteers?

If you need to collect a phone number, age, or any other information, you can add custom prompts under Event Details & Actions > Prompts. Keep in mind that ivolunteer.com is not designed to collect or store sensitive health or financial information.

Activate Your Event #

Newly created events are inactive by default. Once you are ready for participants to start signing up, press the Activate button. NOTE: You can still make changes to an active event.

Spread the Word #

After the event is Active, you’ll want to direct participants to your signup sheet. Here are a few ways to do that:

  • Send potential participants the Event Address link, e.g.: https://yourid.ivolunteer.com/volunteer_event
  • Publish the link and/or QR Code. (Hint: After the event has been created, click on the QR code to copy a larger version of it.)
  • PREMIUM subscribers, send email invitations to participants already in your Database under Event Details & Actions > Send Email.

Review our Training Videos and Administrative Guide for more information about dates, settings, and prompts.

The Admin Dashboard
Table of Contents
  • Check Your Settings
    • Are all your dates and times correct?
    • Have you checked your display options?
    • Have you checked your layout?
  • Activate Your Event
  • Spread the Word
  • Benefits and Features
  • Plans
  • Examples
  • Testimonials
  • Support
  • Blog
  • About
  • Contact

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