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My Commitments | Administrator Login
ivolunteer.com

Quick Start Guide

  • Administrator Login
  • Verify Your Time Zone
  • Deactivate the Sample Event
  • Review Your Event Settings
  • Design Your Event Signup Sheet

ivolunteer.com Administration Guide

  • Event Pre-Launch Checklist
  • Administrator Login
  • The Admin Dashboard
  • Purchasing a Subscription after the Free Trial
Setting Up Your Organization and New Event Defaults
  • Organization Menu
  • Editing Your Organization Details
    • Organization Default Settings vs. Event Settings
    • Organization Details
    • Home Pages Tab
    • New Event Defaults
    • Files Tab
    • Administrators Tab
    • Subscription Tab
    Adjusting Organization Settings and New Event Defaults
    • Organization Settings
    • Administration Help Guide
Setting Up an Event with Signup Sheet and Tasks
  • Key Event Info and Functions
  • Adding A New Event
  • Selecting an Event
  • Copying An Event
  • Removing An Event
  • Events Menu
  • Editing Event Details
    • Event Info Tab
    • Event Layout Tab
    • Event Prompts Tab
    • Event Details & Actions
    • Signup Sheet Design Tab
    • Working with Tasks
    • Working with the Task Signup Sheet
    • Manage and Add Participants
    • Preview an Event
    • Send Email Reminders, Thank Yous, and Invitations
    • Set Up and Run Event Reports
    • Sign-In to Track Attendance
    Adjusting Event Settings
    • Event Dialog Messages
    • Event Email Templates
    • Event Date/Time
    • Event Logo
    • Event Payments
    • Event Display Tab
    Viewing the Event Activity Log
    • Activity Log Tab
Working with Your Participant Database
  • Database Menu
  • Participants Tab
  • Groups Tab
  • Send Email Tab
Notes
  • About the Rich Text Editor
  • About Variables
  • Notes

Volunteer Help

  • How do I modify my information for a commitment?
  • How do I change my email address?
  • How do I cancel a commitment / slot?
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  • ivolunteer.com Administration Guide

Event Pre-Launch Checklist

Table of Contents
  • Check Your Settings
    • Are all your dates and times correct?
    • Have you checked your display options?
    • Have you checked your layout?
  • Activate Your Event
  • Spread the Word

Check Your Settings #

After you create your Event, you can optionally fine-tune it using sub-tabs of Event Details & Actions and Event Settings. Here are some questions to consider.

Are all your dates and times correct? #

ivolunteer.com tracks and reports on signups through special date and time fields. Check all your dates on the Event Details & Actions > Info tab before you activate your Event:

  • Event Start and End Dates: Make sure your start and end dates are broad enough to include all your Tasks.
  • Signup Start and End Dates: Make sure you’ve allowed enough time for your participants to sign up.
  • Task and Slot Dates: If your Tasks and Slots are date-and-time specific, make sure that the dates and times are in the provided date and time fields instead of in text fields. By using the available fields, you allow ivolunteer to report accurately on signups.

Click here to watch a video about dates and times in ivolunteer.com.

Have you checked your display options? #

Under Event Settings > Display, check the box to optimize your signup sheet on mobile devices. This box is checked by default, but if you have copied an old Event, it may be unchecked.

Also review this tab to check if or how you display a participant’s name to the public.

Click here to learn more about Event settings.

Have you checked your layout? #

Under Event Details & Actions > Layout, check Hide Past Tasks to ensure that your past Tasks don’t clutter up your signup sheet. Note that signups are hidden on the Task level rather than Slot level.

Do you need to collect more information from your volunteers?

If you need to collect a phone number, age, or any other information, you can add custom prompts under Event Details & Actions > Prompts. Keep in mind that ivolunteer.com is not designed to collect or store sensitive health or financial information.

Activate Your Event #

Newly created events are inactive by default. Once you are ready for participants to start signing up, press the Activate button. NOTE: You can still make changes to an active event.

Spread the Word #

After the event is Active, you’ll want to direct participants to your signup sheet. Here are a few ways to do that:

  • Send potential participants the Event Address link, e.g.: https://yourid.ivolunteer.com/volunteer_event
  • Publish the link and/or QR Code. (Hint: After the event has been created, click on the QR code to copy a larger version of it.)
  • PREMIUM subscribers, send email invitations to participants already in your Database under Event Details & Actions > Send Email.

Review our Training Videos and Administrative Guide for more information about dates, settings, and prompts.

Administrator Login
Table of Contents
  • Check Your Settings
    • Are all your dates and times correct?
    • Have you checked your display options?
    • Have you checked your layout?
  • Activate Your Event
  • Spread the Word
  • Benefits & Features
  • Plans
  • Examples
  • Testimonials
  • Support
  • Blog
  • About
  • Contact

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  • Benefits & Features
  • Plans
  • Examples
  • Testimonials
  • Support
    • Support Overview
    • Frequently Asked Questions
    • Training Videos
    • Tips & Tricks
    • Administration Help
    • Volunteer Help
    • Consultation
  • Blog
  • About
  • Contact