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My Commitments | Administrator Login
ivolunteer.com

Quick Start Guide

  • Administrator Login
  • Verify Your Time Zone
  • Deactivate the Sample Event
  • Review Your Event Settings
  • Design Your Event Signup Sheet

ivolunteer.com Administration Guide

  • Event Pre-Launch Checklist
  • Administrator Login
  • The Admin Dashboard
  • Purchasing a Subscription after the Free Trial
Setting Up Your Organization and New Event Defaults
  • Organization Menu
  • Editing Your Organization Details
    • Organization Default Settings vs. Event Settings
    • Organization Details
    • Home Pages Tab
    • New Event Defaults
    • Files Tab
    • Administrators Tab
    • Subscription Tab
    Adjusting Organization Settings and New Event Defaults
    • Organization Settings
    • Administration Help Guide
Setting Up an Event with Signup Sheet and Tasks
  • Key Event Info and Functions
  • Adding A New Event
  • Selecting an Event
  • Copying An Event
  • Removing An Event
  • Events Menu
  • Editing Event Details
    • Event Info Tab
    • Event Layout Tab
    • Event Prompts Tab
    • Event Details & Actions
    • Signup Sheet Design Tab
    • Working with Tasks
    • Working with the Task Signup Sheet
    • Manage and Add Participants
    • Preview an Event
    • Send Email Reminders, Thank Yous, and Invitations
    • Set Up and Run Event Reports
    • Sign-In to Track Attendance
    Adjusting Event Settings
    • Event Dialog Messages
    • Event Email Templates
    • Event Date/Time
    • Event Logo
    • Event Payments
    • Event Display Tab
    Viewing the Event Activity Log
    • Activity Log Tab
Working with Your Participant Database
  • Database Menu
  • Participants Tab
  • Groups Tab
  • Send Email Tab
Notes
  • About the Rich Text Editor
  • About Variables
  • Notes

Volunteer Help

  • How do I modify my information for a commitment?
  • How do I change my email address?
  • How do I cancel a commitment / slot?
  • Home
  • ivolunteer.com Administration Help
  • ivolunteer.com Administration Guide
  • Setting Up Your Organization and New Event Defaults
  • Adjusting Organization Settings and New Event Defaults

Organization Settings

The Organization Settings section allows you to set a variety of default settings for your Organization’s ivolunteer.com account. On the sub-tabs you will find settings for Display/Layout, Emails, Database, Date and Time Settings, Logo, Colors, and Google Analytics Tracking on your home pages. The Save button allows you to save any settings that you change. The Revert button reverts all your changes to the original system settings.

  • Display/Layout Tab: On this tab you can set what terminology your organization uses by default and select what appears around your organization’s home page(s).
    • Organization & Database: Under this heading you can select the terminology, or what your participants do and are called. Since ivolunteer.com deals primarily with volunteer scheduling, your default participant actions will be “Volunteer, Volunteered, Volunteering” and your default participant title will be “Volunteer.” These terms come into play when using variables in the Rich Text Editors. Whenever you see or use [SCHEDULE], [SCHEDULED],[SCHEDULING], or [PARTICIPANT_TITLE] used in your emails, in the Top Instructions of your Event, on your Home Pages, etc., that is where your terminology of choice will be used. You may need to change the wording in your emails or in the instructions if you find the terminology you chose to use does not work well with the original templates.
    • Layout: Under this heading you can select what appears around the organization home pages. Just check or uncheck the boxes next to the features you would like to have on your home page.
      Note:
      Unchecking the Header option will remove the text in the upper right hand corner that enables you to log into Administration from the home page or to select Kiosk Mode.
  • Emails: Email sent from your account will have a sending address of myorganization@ivolunteer.com or myorganization.some_event@ivolunteer.com. Any replies or bounce-back messages received by those addresses may be forwarded to your administrator(s) and/or event contact(s). Under the Administrators tab you can specify the type of email individual administrators will receive.
  • Database: On this tab you can select options for database fields representing information saved in the Database for each participant. Premium subscribers also have the option to  add up to 10 custom database fields.
  • Date/Time: On this tab you can adjust your organization’s Date and Time settings, such as the Preferred Date format, Time Format, and Time Zone as well as the Input Date and Report Date formats. You can also choose your preferred currency format.
  • Languages (under Date/Time): Core texts on the Home, Event and Participant pages can be displayed in the languages offered in the menu under this heading. It is up to you to translate any of the customizable Settings under Layout, Info Messages, and Emails. Administrative mode always displays in English. If you are interested in translating the core texts into other languages, please contact support. Currently the languages supported are English and Danish, as well as the option to Detect from Browser (with English being the fall-back language).
  • Logo: In this tab, you can set a Logo for your Organization. When you set a logo here, then you can use the variable [ORGANIZATION_LOGO] to have that logo appear anywhere on your Home Pages or your Events. Then, when you change the logo in this tab, anywhere that the [ORGANIZATION_LOGO] appears will also change to match the image set here.
    To set your Logo:

    • Click on Set Logo…
    • Input the URL of the image you would like to use, or click the Select… button.
    • If you click on Select… you can upload an image to your Organization’s media library to use as your logo, or you can choose an image you have previously uploaded. After choosing your image, click on the Select button to the right of the image description.
    • After you have input the image URL or selected your image from your library, then you can choose your dimensions. You also can change the dimensions of your logo if you find it is too large or too small. (Note that upward scaling of an image from its actual size will cause a loss in display quality.) You can choose to change both width and height, just width, or just height.
    • When you are ready to set your Logo, click OK.
  • Colors: Here you can choose a color scheme for your Organization from any of our preset color schemes. The three colors on the left-hand side are the main colors of your organization, and the three on the right-hand side are the colors used in the Signup Sheet when slots are Free, becoming Filled, or completely Full. To save your color scheme, choose the one you would like to use and press the Save button. Always make sure to save any changes that you make to your settings.
  • Tracking: If you have a Google Analytics account, this tab allows you to add your Google Analytics Tracking ID to track your iVolunteer Home page and Event pages. Tracking applies to all existing and new events. To track your iVolunteer Home page, first add the URL of your home page into your Google Analytics account. It will look something like “myorganization.ivolunteer.com”. Then paste your Google Analytics Tracking ID into the field on this page.
  • Payments: Premium accounts also will include options for taking payments through PayPal, Stripe, and/or Click & Pledge.

Note: The Colors and Tracking options under Organization Settings apply to both new and existing events. Other default settings are applied only to new events.

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