ivolunteer.com has many features and settings to help you sign up, track, and manage your volunteers. Our online help for volunteer administrators gives step-by-step instructions for the most common administrative tasks. We also provide answers to your participants’ most commonly asked questions. However, some volunteer management solutions deserve special mention. Here are a few tips and tricks for managing your volunteers with ivolunteer.com.
Tools for Schools: Sign Up, Volunteer Management, and Reporting
Shout out to schools and universities! ivolunteer.com makes life easier for teachers, administrators, coaches, and parents. How do schools use ivolunteer.com for sign up? Elementary and high school administrators use ivolunteer to schedule and track many types of sign up sheets, volunteer and otherwise. You can sign up participants for parent-teacher conferences, fundraisers, sports clinics,…
Connect and Communicate with Your Volunteers
How often do you need to communicate with your volunteers to manage signups and keep events running smoothly? We’ve got tools for that! Volunteer management is an umbrella for many interrelated tasks. We know one of the key challenges as a volunteer manager is to stay connected with your current, past, and prospective volunteers. ivolunteer.com…
How to Sign Up Volunteers for Restricted Tasks
Sometimes, you may need to sign up volunteers for special tasks or roles. Here’s how to do that in your ivolunteer.com Event. By default, anyone with the link to an active opportunity can sign up for a volunteer slot. However, some jobs require prior experience, special training, and/or proof of age. From search and rescue…
Fine-Tune Your Volunteer Sign Ups
This Tips and Tricks post will tell you how to tailor your signup form for different groups of volunteers in your event or opportunity. Different Signup Prompts for Different Folks Volunteer sign ups in ivolunteer.com can have many sub-groupings, sort of like a nesting doll. These groupings are called Task areas. You may have one…
How to Track Volunteer Hours with Flexible Self-Reporting
Wouldn’t it be great if you could track volunteer hours without setting a specific start and end time for a signup slot? Now there is an easy way to let participants self-report their hours worked. Tracking volunteer hours is usually automatic in ivolunteer.com. Date and time fields let you set a block of time for…
Spring Cleaning Your ivolunteer.com Account
Thousands of organizations are meeting the challenges of social distancing to slow the spread of COVID-19. We here at ivolunteer.com are no exception. With disinfecting wipes in hand, we’d like to offer two suggestions for “spring cleaning” your ivolunteer.com account while you wait for life and volunteer scheduling to get back to normal. Prune Your…
Setting Up a Recurring Event
Many organizations have a need to set up recurring volunteer slots. In other words, their ivolunteer.com “Event” is not a single event but a regular volunteer signup need over time. In an Event’s Signup Design tab, you can create a Task that spans one or more weeks or an entire calendar month. These options are…
Create a Volunteer Registration Event
Many ivolunteer.com customers are organizations with a regular base of vetted volunteers. Some find it helpful to start the sign up process with a registration “Event” to collect initial information from current and prospective volunteers such as name, contact information, and volunteer preferences. To collect specific information (e.g., a phone number or a t-shirt size),…
Add Groups of Volunteers to Multiple Tasks
Sometimes, you may have a group of volunteers who will perform the same tasks across multiple days. If you are adding the volunteers to the tasks yourself, you can use the Database features of ivolunteer.com to speed up this process: This example assumes you are an Organization Administrator with access to the database and that you…
On-the-Spot Signups with Kiosk Mode
Kiosk Mode is a special mode for the signup sheet which allows participants to sign up without having to confirm by email. It is intended as a way to easily sign up volunteers at a meeting or some other gathering. You can enable kiosk mode via checkbox on the Details tab of your Event. When…
Copy an Event
Problem: Events take a long time to set up. You spent a ton of time getting the instructions, settings, structure, slot times, reminders, thank you emails set up for an event. Now you want to set up this same or a very similar event for next week. Solution: Re-use your work from the last event….
Sign Up a Group of People
The Problem: Single Signup for Multiple Slots You’re setting up an event where you have/need a finite number of resources, and you have volunteers who can consume/provide more than one of those resources each. Examples: You have limited seating at an event, and you want to allow people to bring friends with them. You only…
Using Tasks in an Event
Every event starts with one task. The tasks are where your signup sheets are located. You can have multiple tasks in an event, which help you break down and section off your event as needed. This can be helpful if you have a long event spanning several weeks or months. If you have several different…
Let’s Get Organized: Database Groups
Database groups can be used to organize the list of volunteers in your Database into easy-to-manage sections based on whatever you decide you need. You can have groups for different age ranges, skill sets, areas your organization covers, teachers, and much more. To create a group, go to the Database menu > Groups tab. This…