Spring Cleaning Your ivolunteer.com Account
Thousands of organizations are meeting the challenges of social distancing to slow the spread of COVID-19. We here at ivolunteer.com are no exception. With disinfecting wipes in hand, we’d like to offer two suggestions for “spring cleaning” your ivolunteer.com account while you wait for life and volunteer scheduling to get back to normal. Prune Your…
Setting Up a Recurring Event
Many organizations have a need to set up recurring volunteer slots. In other words, their ivolunteer.com “Event” is not a single event but a regular volunteer signup need over time. In an Event’s Signup Design tab, you can create a Task that spans one or more weeks or an entire calendar month. These options are…
Create a Volunteer Registration Event
Many ivolunteer.com customers are organizations with a regular base of vetted volunteers. Some find it helpful to start the sign up process with a registration “Event” to collect initial information from current and prospective volunteers such as name, contact information, and volunteer preferences. To collect specific information (e.g., a phone number or a t-shirt size),…
Add Groups of Volunteers to Multiple Tasks
Sometimes, you may have a group of volunteers who will perform the same tasks across multiple days. If you are adding the volunteers to the tasks yourself, you can use the Database features of ivolunteer.com to speed up this process: This example assumes you are an Organization Administrator with access to the database and that you…
On-the-Spot Signups with Kiosk Mode
Kiosk Mode is a special mode for the signup sheet which allows participants to sign up without having to confirm by email. It is intended as a way to easily sign up volunteers at a meeting or some other gathering. You can enable kiosk mode via checkbox on the Details tab of your Event. When…
Copy an Event
Problem: Events take a long time to set up. You spent a ton of time getting the instructions, settings, structure, slot times, reminders, thank you emails set up for an event. Now you want to set up this same or a very similar event for next week. Solution: Re-use your work from the last event….
Block of Slots
The Problem: Single Signup for Multiple Slots You’re setting up an event where you have/need a finite number of resources, and you have volunteers who can consume/provide more than one of those resources each. Examples: You have limited seating at an event, and you want to allow people to bring friends with them. You only…
Using Tasks in an Event
Every event starts with one task. The tasks are where your signup sheets are located. You can have multiple tasks in an event, which help you break down and section off your event as needed. This can be helpful if you have a long event spanning several weeks or months. If you have several different…
Let’s Get Organized: Database Groups
Database groups can be used to organize the list of volunteers in your Database into easy-to-manage sections based on whatever you decide you need. You can have groups for different age ranges, skill sets, areas your organization covers, teachers, and much more. To create a group, go to the Database menu > Groups tab. This…