Groups are a way for you to organize your volunteers the way you want. For example, you may wish to group volunteers by a skill set or a certification that they have, such as CPR certification. You could create a group titled “CPR Certified” that contains all of your volunteers who have completed CPR training….
Yes, you can useivolunteer.com’s powerful email capabilities to promote your Event or Organization to volunteers in your Database. Simply select one or more of your Database Groups to send it to, select when you want to send it, and then author the email. You are currently limited to five times the number of your subscription…
The easiest / best way is to let your volunteers do it. Whenever someone signs up for an event they are automatically added to your database. You can also manually add volunteers to the Database one at a time. You can also bulk add volunteers to the Database. To do this go into the Database menu | Participants tab…
Primary Administrators and Organization level Administrators have access to the Database.
Your database stores basic information about your volunteers such as their email address, name, street address, phone numbers, etc. It can help you manage your volunteers by allowing you to record some extra information for each volunteer, create groups of volunteers, promote events to your volunteers and even restrict Event Tasks to select groups of…
To link a volunteer directly to a task they may be interested in, you can put the task’s number at the end of your URL like so: http://[myorganization].ivolunteer.com/myevent/3 This would link your volunteer directly to the third task in your event. However, if you have any hidden tasks, or tasks that have appeared in the past,…
Yes, you can hide tasks where all of the slots in the task happened in the past. Slots that happened int he past will still be displayed in the same task with other current slots, but they will not have a Volunteer button. To make sure this works Under the Settings tab | Display sub-tab check the option “Hide…
Custom Prompts is a feature that allows you to define extra prompts that will be requested when a participant signs up for a slot. To view the training video on how to create custom prompts, click here. NOTE: Custom Prompts will appear after the required prompts Email, First Name, and Last Name.
Yes, you can add a logo already defined in the Organization or Event as the Organization Logo or the Event Logo. If you don’t already have an image defined for the Event, go into the Event Settings tab | Logo sub-tab and click on “Set Logo…” Here you can input a URL to a website where your Logo is located,…
Yes. In the Signup Sheet Design tab of the selected event, select the slot position and then modify the number of volunteers for that slot position.
Go into the Reports tab, and select the Name Badges report. Choose the format, PDF or Excel spreadsheet; the Sort/Group option, Name or Date; the Page Size, Avery 5390 or Avery 5395; and the Date Range. Then choose from these options to display on the Name Badges: Show event name Show task name. Pages are…
Under the Organization page click on the Reports Tab, select the Sign In Sheet Report, the Signup Sheet, or the One Slot Per Row Reports, and under the Options, click on the button next to “Include unfilled slots” as well as any other criteria you would like to have on the report. Click on the events you would…
The Administrator can view this information in the Activity Log tab of the Event. Additionally, the Administrator can view the Activity Log report available in Reports.
Use the Report to display a concise view of an event’s volunteer schedule. This should also be your final view of an event’s volunteer plan. The Report displays an event in two formats: 1) The traditional row- column model just like the sign-up sheet and 2) a detailed one slot per row model. If you…
Yes, you can select any event and go to the Reports tab. From there, you can choose a Report to run, and then click the check boxes next to the Events to choose which Events you would like to run the Report on.
The Organization has default Settings, and each Event has its own copy of Settings. When you add a new Event, the new Event’s Settings are inherited from the Organization’s Settings, but can be tailored as needed for the Event. When you copy an Event, the Settings for that event are also copied. This means that…
When a volunteer signs up for the first time (or the Administrator signs up a volunteer on their behalf) the confirmation email contains a unique link through which that volunteer can access his or her volunteer commitments (and cancel a commitment if you allow self-cancellation). Whenever a volunteer signs up or receives a reminder, that…
You can add a link to your PayPal account either in the instructions for your organization’s home page, instructions on an event signup page, or as a custom prompt in the volunteer signup screen. However, ivolunteer.com does not currently tightly integrate with PayPal in such a way to guarantee that a payment is made as…
The Restore Event button will restore all volunteers signed up for an Event, even those who haven’t confirmed yet, into the slots they signed up for.
Yes, the Restore Event button will restore your entire layout as well as all of your preferences and settings for the Event.
