In ivolunteer.com, your participant database holds a unique record for each volunteer. You can update their contact info and run a report on their activity. (They can run a report on their own participation, too, in their My Commitments portal.) With a Premium account you also can email your database on demand. But what if…
It happens: a volunteer signs up with two different email addresses or name variations, creating two different participant records in your database. For database cleanup and more accurate reporting, you may want to merge those duplicate records into one. Here’s how. How does ivolunteer.com create volunteer records? ivolunteer counts a participant by first name +…
Online sign up is probably a key feature you are looking for in a volunteer management tool like ivolunteer.com. Online scheduling is, in fact, the main way that volunteer managers and other coordinators use our service. However, many organizations also want an easy way to sign up participants on location and then sign them in…
We want to make sure you have all the help you need for the best possible online volunteer scheduling. To that end, our CFO (Chief Fluffy Officer) Charley, who lives and codes with co-owner-developer Tad, reviews the latest features of ivolunteer.com. Charley wants to call your attention to the “Select a Template” step in the…
Shout out to schools and universities! ivolunteer.com makes online sign ups easy and flexible for teachers, administrators, coaches, and parents. How do schools use ivolunteer.com for online sign ups? Elementary and high school administrators use ivolunteer to schedule and track many types of online sign ups: parents, students, and community volunteers. A signup sheet can…
How often do you need to communicate with your volunteers to manage signups and keep events running smoothly? We’ve got tools for that! Volunteer management is an umbrella for many interrelated tasks. We know one of the key challenges as a volunteer manager is to stay connected with your current, past, and prospective volunteers. ivolunteer.com…
Sometimes, you may need to sign up volunteers for special tasks or roles. Here’s how to do that in your ivolunteer.com Event. By default, anyone with the link to an active opportunity can sign up for a volunteer slot. However, some jobs require prior experience, special training, and/or proof of age. From search and rescue…
This Tips and Tricks post will tell you how to tailor your signup form for different groups of volunteers in your event or opportunity. Different Signup Prompts for Different Folks Volunteer sign ups in ivolunteer.com can have many sub-groupings, sort of like a nesting doll. These groupings are called Task areas. You may have one…
Wouldn’t it be great if you could track volunteer hours without setting a specific start and end time for a signup slot? Now there is an easy way to let participants self-report their hours worked. Tracking volunteer hours is usually automatic in ivolunteer.com. Date and time fields let you set a block of time for…
Your volunteer database may need spring cleaning, too! Keeping your database trimmed down and updated can save you time and money on volunteer management. Prune Your Database If you have used ivolunteer.com for any length of time, you probably have some inactive participants in your database. Clearing them out periodically can help administrators more easily…
Many organizations have a need to set up recurring volunteer slots. In other words, their ivolunteer.com “Event” is not a single event but a regular volunteer signup need over time. In an Event’s Signup Design tab, you can create a Task that spans one or more weeks or an entire calendar month. These options are…
Many ivolunteer.com customers are organizations with a regular base of vetted volunteers. Some find it helpful to start the sign up process with a registration “Event” to collect initial information from current and prospective volunteers such as name, contact information, and volunteer preferences. To collect specific information (e.g., a phone number or a t-shirt size),…
Sometimes, you may have a group of volunteers who will perform the same tasks across multiple days. If you are adding the volunteers to the tasks yourself, you can use the Database features of ivolunteer.com to speed up this process: This example assumes you are an Organization Administrator with access to the database and that you…
Problem: Events take a long time to set up. You spent a ton of time getting the instructions, settings, structure, slot times, reminders, thank you emails set up for an event. Now you want to set up this same or a very similar event for next week. Solution: Re-use your work from the last event….
Volunteering a group of people with one sign up has gotten easier in ivolunteer. This post has been updated to reflect new functionality. Now a participant can sign up a group and later adjust the number of people later from their My Commitments portal. The Problem: One Person Wants to Sign Up a Group for…
Every event starts with one task. The tasks are where your signup sheets are located. You can have multiple tasks in an event, which help you break down and section off your event as needed. This can be helpful if you have a long event spanning several weeks or months. If you have several different…
